Maintaining a professional image helps companies win and retain clients. So every business owner should want to make sure that each team member looks their best during video calls. But it’s not just about dressing the part. You have to pay attention to your conference room environment too—as well as how your telecommunications solutions operate.

Video Conference Room Setup and Branding

Typically, a good rule of thumb is to stick with a neutral color scheme when “setting the stage” for your video conference room. Looking at pale grays and blues is a smart place to start. Tan and beige wall colors are also good options. All that being said, don’t be afraid to add a pop of color, especially if it fits within your corporate branding guidelines. This can be a great way to stand out from your competition. A little extra visual appeal can help keep your audience engaged throughout the meeting.

Another priority is your conference room lighting. A good conference room tip is to consider where your windows are located before setting up your camera equipment. The best layout is to have the natural light coming from behind your camera. But if your room won’t allow for that, just invest in some blackout shades or curtains.

Then, you can hang some pieces of artwork or add plants to liven up the space. Ideally the camera angle would be able to pick up on some of those details. (If not, your team will still appreciate having a nice place to work!)

The Best Equipment for Video Conferences

Most people are already aware that successful video conference calls require a high-quality camera, good lighting, and a reliable microphone. Unfortunately, identifying the right audio video equipment can be a little difficult when you’re setting up your room for the first time.

Rather than navigate the process through trial and error, it’s much quicker to consult a telecomm expert. They can even help confirm that you aren’t over-investing in hardware you don’t need.

The other piece of the puzzle is working with the right internet speed. It doesn’t do any good to have a solid camera and a perfect lighting design when you video call isn’t streaming like it should. As remote meetings continue to gain popularity and become the norm, your technology needs to keep up. Embracing the new opportunities with fiber cabling could be one solution. On the other hand, you may be able to get by with a more middle-of-the-road upgrade.

Let’s Get You a Truly Simple Solution

It makes sense to be a little leery of adopting new technology. After all, you want to make sure your investment is going to last. And you don’t want it to be more complicated than it’s worth! That’s why our team is so focused on developing solutions that actually complement the way you work. We never want someone to feel like they’re fumbling around just to start up a new video call.

Whether you have an in-house IT department or not, we’d be happy to help you get a fantastic space for your virtual meetings! Enhanced Telecommunications regularly partners with our clients’ internal IT employees. Or we can manage your video conference room technology from start to finish. Please send us a message to learn more and start the conversation.